Step 1: Brain dump
Just get all the things that are in your head down onto the paper as clear and concise bullet points.
And make sure they are all actions – so if you’re thinking “I wonder what we should have for dinner?” write that down as “decide what to have for dinner”.
Step 2: Categorise
Go through each point you’ve written down and decide which of the following categories they fall into:
Use different colours, different shaped bullet points, or number each task to put them into the relevant category.
Step 3: Sense-check
Go back over your list and ask yourself:
Ultimately, you need to figure out whether there are any tasks that you don’t actually need to do and you could cross off your list right now.
Most of us tend to put way too many things on our to do lists, and so put a whole heap of due pressure on ourselves. What could you let go of?
Step 4: Time-block
Block out a manageable chunk of timein your diary each day for the next week to complete your JFDI tasks. Doesn't matter if it's five minutes, or thirty minutes, whatever is feasible for you. Then set a reminder and treat it like you would any other appointment.
If within your time-block you realise you have completed all your JFDI tasks, pick up some of the Proactive tasks and feel great about yourself for getting things done before they become urgent!
Mark out an additional block of time each day (or every other day) to complete one Satisfying task. The risk with to do lists is that we only ever clear the urgent stuff, never making it to the nice things, so give yourself dedicated time for this.
Step 5: Reflect
As you tick items off your to do list, make a note of how long it took you to complete the task. This can help with future time management / time blindness, and can also help with future motivation.
If you need help getting organised, and figuring out a system that works for you and your life, get in touch and see how I can support you.